The mission of The Free Clinic of Southwest Washington (FCSW) is "to provide free, compassionate, quality medical care to children and adults who are otherwise unable to access health services." FCSW operates two evenings per week for walk in patient visits and holds monthly immunization clinics. Medical providers and nurses, as well as laboratory and pharmacy personnel all work on a voluntary basis. Funding for FCSW services currently comes from private foundation and industry grants and a large portion of the clinic space and supplies are obtained by donation. FCSW does not receive any financial support from federal, state, or local governments.
Some donors request details about patient demographics and evidence of community support before making donations or awarding grants. The objectives of this project were to organize and standardize the data from patient visits during recent years to enable its transfer into a new Access® database; to assist with testing and refining of the new software; to assist in the production of the first year-by-year report profiling the patient demographics and illnesses treated at FCSW; and to produce user documentation of the new software to aid in the training of clinic personnel.
The data organization comprised the bulk of the project's time allotment. It resulted in over 9000 patient visit records being transferred into the Access® database. The first year-by-year patient demographic profile reports were generated for the years 1995 through 1999.
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